How to Protect your Print Privacy in the Digital Age
Data security and privacy is important to businesses of all sizes due to the fact that if any of this sensitive information were to end up in the wrong hands, it could do detrimental impact to the business. Data could range from financial information to employee and customer information.
Data is an important asset of the business as it contains the company's strategies and plans to generate revenue. If competitors obtained this information, they could use it to their advantage. Moreover, customers trust a business with their contact and financial details. If a hacker were to obtain this information, this would affect the business reputation. It would take years for the firm to rebuild their trust with their clients as the clients would not want to be at risk a second time.
As more technology is being introduced and cyber-attacks are becoming more advanced, it is also important to learn about data privacy and security stored in your printing system to ensure that your business can operate smoothly.
Here are some tips on how you can improve your print privacy:
1. Use the latest software.
Hackers are able to exploit any patches insecurity that has not been fixed yet. Therefore, it is important that your printer is using the latest software as it includes bug fixes and security updates. In order to ensure that your printer is always using the latest software, you are able to set automatic software updates so that your printing problems are fixed as soon as possible.
2. Implement a password policy.
Print systems can be accessed via wi-fi, thus, it would have a default password. Businesses should change this password every month in order to strengthen the defence against unauthorised users. It is also vital to create a password that is difficult to guess.
3. Run Anti-Virus Protection software.
Many businesses do not run an Anti-Virus Protection software for their printers. As a result, their printers are more prone to any potential viruses.
4. Disconnect the Internet.
Always disconnect your printer from the Internet to prevent any hackers from accessing your network. Ensure that your printing device is only connected to devices that are connected to the same network router. Businesses are also able to disable the wireless printing setting on the control panel.
5. Disable unused printing protocols.
Disable any printing protocols that are not in use to prevent any system hackers from spreading viruses.